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Professional time capture and WIP control

Never Lose Another Billable Minute.

“Know exactly when to ask for more money before you do unrecoverable work.”

TimeWIP helps lawyers and professional advisers record time in seconds, monitor WIP against funds held, and receive clear green, amber and red warnings before a matter goes over budget.

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✓ Record time in under 10 seconds ✓ Designed for professionals on the go ✓ Live budget visibility
TimeWIP mobile app screen designs
Matter alert
1h 12m remaining Request further funds before continuing.
The commercial problem

Time is recorded. The financial warning often comes too late.

TimeWIP connects every time entry to the amount paid, the applicable VAT rate and the hourly rate, so the remaining working time is always visible.

Missed time

Capture telephone calls, emails, attendance, preparation, travel and waiting before the detail is forgotten.

Uncontrolled WIP

See the value of work in progress for every file rather than discovering the position at month-end.

Unrecoverable work

Receive an early warning before funds held or the agreed budget are exhausted.

Built from real litigation experience

Why TimeWIP exists.

TimeWIP was created by a busy and experienced litigation solicitor who understands the reality of urgent, high-value legal work. During intense matters, the overriding focus is rightly on performing for the client: responding quickly, protecting the client’s position and achieving the best possible result.

The difficulty is that, while the legal team is working around the clock, recording time and monitoring funds on account can become secondary. By the time the financial position is reviewed, substantial additional work may already have been undertaken beyond the amount held.

That can lead to an awkward conversation after the event, unnecessary tension, fee disputes, complaints, write-offs and difficulty recovering costs. It is far better for both solicitor and client to know the position in real time and discuss further funding before additional work is undertaken.

Built by a litigation solicitor. Designed for modern legal practice. Created to protect the client relationship and the value of professional time.
A familiar weekend

Stop searching for missing time. Capture it when it happens.

Many solicitors spend evenings and weekends reviewing WIP reports, cross-referring them to files, attendance notes, emails and telephone records, identifying missing billable work and then spending hours inserting those missing entries into the practice management system.

That process is slow, expensive and avoidable. Some time is inevitably lost because the detail is no longer fresh. TimeWIP is designed to remove this inefficiency by making immediate mobile time capture the easiest part of the working day.

<3 sec*

Designed to be one of the quickest time-entry workflows on the market

Select the file, activity and time, then save. *A typical preset entry can be recorded in under three seconds once the file and common activities have been configured.

1Review the WIP report and identify gaps.
2Cross-refer the report to the file, attendance notes and emails.
3Identify telephone calls, preparation and other work that was never recorded.
4Spend valuable personal time inserting missing entries.
✓TimeWIP avoids the entire process by capturing time at source.
Real-time client transparency

Complete the work, record it and keep the client informed.

A solicitor travelling on business may spend 30 minutes advising a client by telephone and a further 30 minutes preparing and sending a follow-up email. TimeWIP enables that hour to be captured immediately, the WIP and remaining funds to be updated, and an end-of-day summary to be emailed directly to the client if the firm chooses.

The client sees the work undertaken and the cost incurred while the matter is progressing—not weeks later. This improves transparency, demonstrates the value of professional time and supports timely, informed discussions about additional funding.

Telephone advice to client30 min
Prepare and send follow-up advice30 min
WIP, fees and funds remaining updatedLive
Optional client time summary emailed1 tap
Total time captured1h 00m
Built for speed

The quickest route from work completed to time captured.

A focused mobile workflow designed for busy lawyers, barristers, accountants and advisers.

⏱️

Fast time recording

Select the file, activity and six-minute unit, dictate the narrative and save.

🎙️

Speech-to-text narratives

Record a clear narrative while the work is still fresh, without returning to a desktop.

🧾

Disbursement capture

Record out-of-pocket costs against the correct client file as they arise.

£

Live WIP value

Translate recorded time into a current WIP figure using the agreed hourly rate.

📊

File-by-file visibility

Review daily time, file references, activity breakdowns and WIP by date range.

🔔

Budget protection

Know how many billable hours remain before additional funds should be requested.

Green

Funds and available hours remain comfortably within budget.

On track

Amber

The matter is approaching the agreed limit. Review and prepare to request funds.

Warning

Red

The available budget is exhausted or exceeded. Further work may be unrecoverable.

Action
The TimeWIP difference

Warning signals before the work becomes a write-off.

For each file, TimeWIP deducts VAT from the funds received, calculates the net amount available for professional fees and converts that amount into allowable hours.

  • Funds received and VAT are entered once for each file.
  • Remaining time updates automatically after every entry.
  • Users can see when to request a top-up before continuing work.
  • WIP reports can be filtered by file, activity and date range.
From time entry to hearing

Prepare Statements of Costs using the time already captured.

TimeWIP is designed so the same structured entries used for daily time recording can also support the preparation of Statements of Costs for summary assessment. Rather than reconstructing work from emails, diaries and file notes before a hearing, firms can organise recorded time by fee earner, activity, rate, disbursement and VAT.

  • Telephone calls and communications
  • Emails and correspondence
  • Attendances and conferences
  • Preparation and document work
  • Travel and waiting
  • Disbursements and counsel’s fees
  • Hourly rates and fee-earner grades
  • VAT and hearing attendance costs
England and Wales update: Practice Direction 44 states that a Statement of Costs for summary assessment should follow Form N260 as closely as possible. From 14 April 2026, the updated Rolls Building Practice Note requires parties in the Rolls Building courts to file and serve the bespoke Excel version of Form N260 in addition to a signed, read-only PDF. The requirement applies to summary assessments in the Chancery Division, Commercial Court, Technology and Construction Court and London Circuit Commercial Court.

Read the 2026 Rolls Building Practice Note  ·  Read Practice Direction 44

Statement of Costs Preview

Application hearing · Bob Smith
N260-ready data
Telephone and communications£420.00
Attendance and conferences£675.00
Preparation and documents£1,350.00
Travel and waiting£225.00
Disbursements£310.00
VAT£596.00
Total claimed£3,576.00
Export Excel Signed PDF Review before filing
Costs-ready fee-earner data

Guide to fee-earner grades for Statements of Costs.

TimeWIP can store each user’s grade and hourly rate so entries are consistently categorised for WIP reporting and the preparation of costs schedules.

A

Grade A

Solicitors and Chartered Legal Executives with over eight years’ post-qualification experience, including at least eight years’ litigation experience.

B

Grade B

Solicitors and Chartered Legal Executives with over four years’ post-qualification experience, including at least four years’ litigation experience.

C

Grade C

Other solicitors, Chartered Legal Executives and fee earners of equivalent experience.

D

Grade D

Trainee solicitors, paralegals and other fee earners.

Chartered Legal Executives: For Form N260 purposes, “Chartered Legal Executive” means a Fellow of the Chartered Institute of Legal Executives (CILEx). Those who are not Fellows are not entitled to call themselves Chartered Legal Executives and, in principle, are not entitled to the same hourly rate as a Chartered Legal Executive.

The applicable hourly rate may depend on the work, location, experience, retainer and the court’s assessment. TimeWIP should therefore allow firms to maintain and update their own rates rather than hard-code figures.

View official Form N260
The mobile app

Simple screens. Immediate visibility.

Record time, review daily entries, monitor files and produce date-range WIP reports from one focused application.

TimeWIP mobile app dashboard, time entry, files and WIP monitor screens
Who it is for

For professionals whose time must be recorded, valued and controlled.

⚖️Solicitors
🏛️Barristers
📘Accountants
📈Insolvency Practitioners
🏗️Surveyors
📐Architects
🧠Consultants
🌐Professional Firms

Capture the work. Control the WIP. Request funds at the right time.

TimeWIP is being developed as a fast, practical, mobile-first platform for professionals who need immediate visibility over time, WIP and remaining budget—without returning to a desktop or spending evenings searching for missing entries.

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